Introduction
Rooms Direct.co.nz is committed to protecting the privacy of any personal information you may provide to us whether in person or via any website. This Privacy and Security Policy (this policy) explains how we collect and use your personal information, the security precautions we take, how you can access your personal information and how you can complain if you are of the view that your privacy has been breached.
We are committed to complying with applicable privacy laws and will take all reasonably available measures to protect your privacy.
This policy applies to RoomsDirect’s treatment of personal information collected by us when you enter and use our website, when you provide information and when you use our services and products or enter our promotions. This policy also covers the treatment of any personal information that our business partners share with us or that we may collect from our business partners' websites. This policy does not apply to the practices of companies that we do not own or control or to people that we do not employ or manage.
This website is owned and run by Air New Zealand Holidays Limited.
This policy should be read in conjunction with our website terms and conditions of use and any other policies that we may develop from time to time.
By using this website, you acknowledge that you have received notice of this policy.
What is personal information?
In this policy, "personal information" means information or an opinion about a person, whether true or not, and whether recorded in material form or not, about a person whose identity is apparent or can be reasonably ascertained from the information or opinion.
Personal information we collect includes, but is not limited to, your name, address, phone numbers, email addresses, the identity of persons who may be travelling with you on your booking as well as the personal details that you provide to us of any such person, as well as persons who you wish to have participate in our promotions.
Any personal information is provided to us of your own volition and will only be used by us in accordance with this policy.
What if I choose not to provide RoomsDirect with personal information?
If you choose not to provide us with your personal information then we may not be able to:
• offer our services to you; or
• complete a transaction.
Further, if you choose not to provide us with your personal information you may not be eligible for membership of our services and/or to enter into our promotions.
Other possible consequences of any decision by you not to provide us with your personal information are set out below.
How we collect personal information
We collect personal information about our customers through our website and through personal transactions such as over the telephone.
In addition, when you use our websites, certain user information and site activity data is collected.
Further details on the information we collect is described below. Personal information about you and potentially about other people such as any persons who might be on your booking or persons whom you wish to have participate in our promotions will only be collected when knowingly and voluntarily submitted.
On-line purchases
When you make a booking online through http://www.roomsdirect.co.nz/ you may need to provide us with your personal information such as your name, address, phone numbers and email address. You may also need to provide the same details for any other persons on your booking. If you do not provide us with this information then we may not be able to complete your booking.
Promotions
We occasionally sponsor promotions to give participants the opportunity to win various prizes. Personal information collected for promotions can include your contact details and survey questions. If you do not provide us with this information then you may not be able to enter into the promotion.
Cookies and Local Shared Objects
A cookie or a local shared object is a small text file which we may put on your computer's hard drive in order to recognise your computer at a later time. A cookie or a local shared object cannot read your hard drive or perform any commands on your computer and does not contain your name, address, telephone number or email address. A cookie helps us remember who you are. You can set your browser to notify you when you receive a cookie, giving you the opportunity to decide whether or not to accept it. However, by not accepting cookies, some web pages may not display properly or you may not be permitted to access certain information.
We may use the information collected by cookies or by local shared objects to:
• track website usage patterns;
• display content more relevant to you, based on information we collect when you visit our websites;
• enable you to use certain services on our websites;
• assess effectiveness of online and email advertising campaigns or improve the site's contents; and
• recognise your preferred web page layout on our web pages.
Domain names
In general, you can visit most parts of our website without telling us who you are or revealing any information about yourself. Our web servers, however, can identify the domain names and IP addresses of visitors.
Minors
Our website is not intended for the use of minors under the age of 18. We do not knowingly market to, or solicit data, from minors. We cannot distinguish the age of persons who access and use our website. If a minor (according to applicable laws) has provided us with personal information, without parental or guardian consent, the parent or guardian should contact us to remove the relevant personal information. Please see the section headed "Access to and correction of your personal information" below.
Protection of your personal information
When you book accommodation or access your customer account information via our website, a secure server is used. We use industry standard data encryption for transmission of any personal information including credit card details you provide online. Known as SSL (Secure Sockets Layer) protocol, you can check this is active by looking for the padlock symbol on many browsers. SSL allows a secure connection between your web browser and our web server, using a private (or secret) key to encrypt the information. This encryption provides greater consumer protection than many forms of offline credit card payments.
We make no warranty (express or implied) in respect of the effectiveness of encryption used and we are not responsible for events arising from unauthorised access to your personal information.
In order to protect your privacy and our databases/systems, we recommend that you not share any of your personal information, such as your RoomsDirect account log on or password, with any third-party information aggregators that would allow them access to sensitive account information.
We will take all reasonable steps to ensure that any personal information we collect is secure, accurate and up to date and is protected against loss, theft and unauthorised use or modification.
Please contact us immediately if you believe that your personal information has not been protected as set out in the "Contact details" section below.
Links to other websites
Our website provides links to other websites for your convenience and assistance. Please note that these websites may have different security and privacy policies. We do not accept any responsibility and/or liability for any information that you divulge to these websites and how those websites or the organisations that own and manage those websites collect, use or disclose your personal information or that of any person you provide on those sites.
No guarantees
While we will take all reasonable steps to protect your personal information, we cannot guarantee the security of any personal information that we collect and accordingly, personal information you provide to us is provided at your own risk.
How do we use your personal information?
The purposes for which your personal information will be used by us will depend on the circumstances in which that information is collected. For example, we may use the personal information we collect:
• to assist in providing the services you request, including accommodation bookings and identity verification for website access;
• to process any communications you request;
• to conduct surveys and internal research;
• to provide booking reminder SMS alerts and other electronic information services;
• to comply with laws and regulations in applicable jurisdictions;
• to identify and present offers from us or from third parties that may be of interest to you; and
• any other use that you authorise.
We collect personal information in conjunction with registrations or purchases on our websites and off-line purchases and transactions and use such personal information for the purposes described in this policy. We do not use personal information collected through this website or in person, in ways not described here, without first providing you with the opportunity to opt out of that use (for how to opt out, please see the section titled "How can you opt out of receiving email communications and marketing or promotional materials?" below).
We may disclose personal information received from you:
• where we reasonably believe that the use or disclosure is necessary to lessen or prevent a serious and imminent threat to an individual's life, health or safety or a serious threat to public health or public safety;
• to third parties contracted by us in order to perform our services. For example, we may share your personal information with third party data processing agents we retain for any of the purposes described in this policy. We will take reasonable steps to require these third parties to comply with our instructions and not use your personal information for any other purpose; and
• within Air New Zealand Holidays Limited in accordance with the law; and
• where we are required to do so by law, court order, subpoena or other legal process, as requested by a governmental or law enforcement authority, or when we believe in good faith that disclosure is otherwise necessary or advisable.
There are some circumstances in which we will not be in a position to require third parties to comply with our policy. For example, where you use links on our website to access other websites there is no control by us over those websites (see the section titled "Links to other websites" above).
Disclosure of your personal information may include the transfer of your personal information between countries which is necessary for the purpose of completing the transaction and performing our services. These locations may include countries that do not have comparable laws protecting the privacy of personal information.
We provide further details below of how we use your personal information.
How we use and disclose personal information collected during transactions
We provide personal information collected from you to hotels or other contracted third parties to facilitate the successful fulfilment of your travel arrangements or for the specific purpose for which you provided the information. As an added service, subject to your opting out (please see the section titled "How can you opt out of receiving email communications and marketing or promotional materials?"), your purchase behaviour may also be analysed to identify and present offers that may be of interest to you.
Traveller's profile information
We use the traveller's profile information to perform a number of functions including:
• pre-filling certain data fields to save you from having to provide the same data multiple times;
• billing;
• sending you special offers that may be of interest (unless you opt out, as described below); and
• notifying you of a reservation confirmation.
Emails
We use email addresses to deliver information relevant to our customers, such as specials, reservation confirmations, surveys, account information, notification services and for administrative reasons. As a registered user of one of our websites or as a contest entrant, you occasionally will receive emails about special offers, new services/products and other noteworthy news items. We hope you will find these updates interesting and informative. Of course, if you would rather not receive this information, you may opt out of receiving such emails (please see the section titled "How can you opt out of receiving email communications and marketing or promotional materials?").
Online surveys
We value the opinions of our customers and want to improve your booking experience and our service offerings, therefore, from time to time, we will conduct research surveys. We may also contract with third parties to perform the research, but the use of the customer data by that third party is limited solely to that survey initiative and is protected by a confidentiality agreement.
Access to and correction of your personal information
You may request access to and correction of your personal information, or request that we access, correct and/or delete your personal information, at any time by contacting us, as set out in the "Contact details" section below.
If you have registered as a user on the roomsdirect.co.nz website you may access and update your personal information by logging in with your username and password.
We may require you to provide us with identification suitable to us, for the purpose of satisfying us that you should be granted access to the personal information you request and that you meet our reasonable costs of supplying this information to you.
We will provide access to your personal information in accordance with applicable privacy laws. If we are unable to meet your request for access, we will let you know why.
Can I make a complaint?
If you are of the view that we have breached your privacy, please contact us as set out in the "Contact details" section below.
How can you opt out of receiving email communications and marketing or promotional materials?
You may unsubscribe from our email communications at any time by clicking on the "Unsubscribe" link in any RoomsDirect special offer email you receive. If at any time you are unsure of how to access or correct your information, please contact us.
Providing us with information about other people
If you provide information to us about another person (such as a spouse, relative or travelling companion) then you are responsible for making that individual aware that you have disclosed their personal information to us and that we can use their information as set out in this policy. Please direct them to this policy.
Legal effect of this policy and material changes
By using this website, and/or by providing personal information to us online or in person, you consent to the collection and use of such information by us, our affiliates, partners, contractors and permitted agents consistent with applicable laws and in accordance with this policy.
We may change this policy from time to time. If we change this policy, we will also change the date recorded below and your continued use constitutes your acceptance of the changed policy and any personal information collected following will be subject to the changed policy.
We recommend you routinely review this policy to understand how we manage the personal information that you provide.
Contact details
If you have any questions about the privacy and security of your personal information, would like to access, correct, update or remove your personal information or if you have a complaint about a breach of your privacy please contact us.
This policy was last updated 3 February 2010.
Copyright © 2010 Air New Zealand Holidays Limited.